PO Lifecycle

From draft to delivery

From draft to delivery

Stop manually updating your ERP every time a supplier replies. Tightly manages the entire purchase order lifecycle—tracking emails, locking confirmations, and automatically syncing status updates to your downstream systems.

Stop manually updating your ERP every time a supplier replies. Tightly manages the entire purchase order lifecycle—tracking emails, locking confirmations, and automatically syncing status updates to your downstream systems.

Automate POs

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Credit card image
Workflow Engine

The chaos, organized

The old way: Fragmented PDF threads. The Tightly way: A unified state machine where the system reads the email, understands the status, and updates the stack.

Workflow Engine

The chaos, organized

The old way: Fragmented PDF threads. The Tightly way: A unified state machine where the system reads the email, understands the status, and updates the stack.

Structured pipeline

Move orders through a strict, governed lifecycle: Draft → Confirmed → Shipped → Delivered. Eliminate ambiguity about where stock actually is.

Structured pipeline

Move orders through a strict, governed lifecycle: Draft → Confirmed → Shipped → Delivered. Eliminate ambiguity about where stock actually is.

Contextual inbox

Stop digging through Outlook. Tightly creates a dedicated thread for every PO, automatically filtering emails from the supplier’s domain into the order view.

Contextual inbox

Stop digging through Outlook. Tightly creates a dedicated thread for every PO, automatically filtering emails from the supplier’s domain into the order view.

Smart parsing

The "Inbox Analyst." The system scans incoming emails for critical data — like revised delivery dates — and highlights them for review.

Smart parsing

The "Inbox Analyst." The system scans incoming emails for critical data — like revised delivery dates — and highlights them for review.

Bi-directional sync

When a status changes in Tightly, it changes everywhere. We push the new reality (e.g., "Shipped") to your ERP and WMS instantly.

Bi-directional sync

When a status changes in Tightly, it changes everywhere. We push the new reality (e.g., "Shipped") to your ERP and WMS instantly.

Structured pipeline

Move orders through a strict, governed lifecycle: Draft → Confirmed → Shipped → Delivered. Eliminate ambiguity about where stock actually is.

Contextual inbox

Stop digging through Outlook. Tightly creates a dedicated thread for every PO, automatically filtering emails from the supplier’s domain into the order view.

Smart parsing

The "Inbox Analyst." The system scans incoming emails for critical data — like revised delivery dates — and highlights them for review.

Bi-directional sync

When a status changes in Tightly, it changes everywhere. We push the new reality (e.g., "Shipped") to your ERP and WMS instantly.

State Governance

Control the process

We prevent data corruption by enforcing a strict locking mechanism. You can’t break the data because the system won’t let you.

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Draft mode

Build the PO safely in a staging environment. Apply discounts, adjust quantities, and review with the team before the supplier ever sees it.

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Draft mode

Build the PO safely in a staging environment. Apply discounts, adjust quantities, and review with the team before the supplier ever sees it.

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Draft mode

Build the PO safely in a staging environment. Apply discounts, adjust quantities, and review with the team before the supplier ever sees it.

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Locked confirmation

Once a supplier confirms, the PO is "Locked." This prevents accidental internal edits that would cause a mismatch between your system and the factory floor.

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Locked confirmation

Once a supplier confirms, the PO is "Locked." This prevents accidental internal edits that would cause a mismatch between your system and the factory floor.

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Version history

Track every change. If a date slips or a quantity changes, Tightly maintains a full audit log of who changed it, when, and why.

Bento Grid Image
Version history

Track every change. If a date slips or a quantity changes, Tightly maintains a full audit log of who changed it, when, and why.

Pipeline Logic

A clear path to delivery

Move beyond "Open" and "Closed." Tightly provides granular visibility into the intermediate states of production, so you always know the health of inbound stock.

Stage gates

Enforce mandatory steps. You cannot move a PO to "Shipped" until a tracking number or Bill of Lading (BOL) has been attached.

Exception flagging

Automatically flag orders that are "Stuck." If a PO sits in "Sent" for 48 hours without confirmation, the system alerts you to follow up.

Transactions List
Transactions List
Tightly inventory software account balance graph with $5,630 shown and a limit reminder toggle.
Integrated Comms

Centralize the inbox

Communication shouldn't live in personal email accounts. Tightly centralizes all vendor correspondence directly alongside the order details.

Domain filtering

We automatically associate emails with the correct supplier based on their domain, ensuring the message lands in the right PO folder.

Branded output

Send professional, branded PO PDFs directly from the platform. The supplier hits "Reply," and the conversation feeds right back into Tightly.

The Inbox Analyst

It reads email for you

Tightly acts as an automated assistant. It analyzes incoming messages for critical updates, reducing the manual data entry required to keep your ERP clean.

Date extraction

If a supplier emails "Will be late, arriving June 15th," Tightly detects the date intent and suggests a status update to the delivery schedule.

Status sync

When a PO is marked "Shipped" via email, Tightly can automatically trigger an Inbound Shipment Notice (ASN) to your WMS so the warehouse is ready.

Apollo Visa virtual cards in white and black designs with contactless payment symbol
Apollo Visa virtual cards in white and black designs with contactless payment symbol

Deployed and loved by retailers & brands

Deployed and loved by retailers & brands

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Simulate your efficiency potential

Don't just analyze history, simulate a better one.

Connect to Tightly to reveal the efficiency hiding in your past performance. We map your actual results against an optimized scenario to show where your capital was trapped, how much faster you could have turned that stock, and the ideal inventory balance required to hit your targets.

Get your assessment

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Simulate your efficiency potential

Don't just analyze history, simulate a better one.

Connect to Tightly to reveal the efficiency hiding in your past performance. We map your actual results against an optimized scenario to show where your capital was trapped, how much faster you could have turned that stock, and the ideal inventory balance required to hit your targets.

Get your assessment